Job Description

Job Title: Finance & Grants Manager

Location: Munich, Germany

DRS is looking, on behalf of our client, an INGO, for a Finance & Grants Manager to lead the organization's Finance Team, which is part of the Operations Team. The Finance & Grants Manager works across all units, supervising accounting, financial and grants reporting, as well as financial monitoring systems

Key Areas of Responsibility:

• Manage the financial accounting, monitoring, and reporting systems;
• Produce internal reports for decision-making;
• Prepare and control the institutional budget, including accounting, budgeting, grants management, etc.
• Monitor cash flows and advise accordingly;
• Develop financial management mechanisms that minimize financial risk, in particular in relation to exchange rate fluctuations;
• Develop external relationships with appropriate contacts, e.g., auditors, solicitors, bankers, and statutory organizations;
• Lead the organization in the procurement of and migration to an ERP system that meets organizational needs;
• Control the correct application of procurement and financial policies and procedures;
• Ensure compliance with German financial regulations;
• Review grant agreements and MoU with partners for compliance with donor and German legislation.
• Ensure accurate, timely, efficient, and transparent processes for all grants;
• Manage institutional reporting, including meeting internal and external reporting deadlines, identifying reporting components, compiling required documents, ensuring report completeness, and facilitating final submission to funders;
• Ensure compliance with internal and external reporting requirements, including budgets and financial reports;
• Supervision of expenditures to budgets;
• Review budgets for grant proposals;
• Work closely with programme teams to build and execute plans and processes, strengthen capacity for grants management, and ensure transparency and accountability;
• Keep up-to-date with funder requirements and developments in the use of indicators, tools, etc.;
• Participate in relevant meetings relating to the grants and their respective management.
• Support the Chief Operating Officer and the Senior Management Team in developing new policies and reviewing existing policies, particularly related to financial management, procurement, and travel.
• Manage the finance and grants team, defining expectations, providing leadership and technical support as needed, and evaluating direct reports regularly;
• Manage the performance of all staff in the finance unit through staff development strategies and performance management systems.

Qualifications and competencies:

• Master's degree in the area of business or economics [focus on corporate finance or accountancy is a plus].
• Fluent in English and German.
• Minimum 5 years of experience in a similar role.
• Accounting software user skills (Excel and at least one from the following TallyPrime, QuickBooks Online, Microsoft Accounting).
• Knowledge of ERP systems is an advantage.
• Experience in working in the NGO sector, collaborating with, and reporting to the donors would be an advantage.

The updated CVs should be submitted to https://drs-jobs.developmentaid.org/jobs/7734/finance-and-grants-manager. Due to the high number of applications received via the DevelopmentAid website, we can only reply to shortlisted candidates. Please note that the above requirements can be modified during the recruitment process according to client's procedures.