Job Description

Job Title: Partnerships Manager

Location: Warsaw, Poland

Contract duration: 24 months

Starting date: As soon as possible

Travel: The position will require occasional travel

DRS is looking, on behalf of Humanitarian Organization, for a skilled Partnerships Manager to lead the overall capacity assessment process, as well as capacity building plans, ensuring partners have the tools and support to deliver on pro-jects, strategies, and services.

KEY RESPONSIBILITIES:

• Participate in planning and developing a civil society partnership-based programme, including identifying and assessing potential new partners as per standards and requirements.
• Lead the development and implementation of the partnership capacity strengthening programme in line with assessment results.
• Support Programme Managers in preparing, revising, and following up on project implementation plans, capacity-building plans, and reporting requirements, ensuring alignment with humanitarian principles.
• Coordinate with technical departments to train partners and support them in implementing quality interventions, provid-ing technical advice and monitoring services as needed.
• Oversee the proposal and budget development process, supporting Programme Managers and partners.
• Manage Partner-Donor reporting flow, including the review of civil society partner grant applications, sub-grant alloca-tion processes, and accountability documentation.
• Maintain a well-structured filing system for all partnership projects, including project reporting, photos, videos, means of verification, and detailed beneficiary records, ensuring confidentiality and professionalism.
• Facilitate partner payments and follow up with the finance team, providing all necessary documentation.
• Coordinate with Programme/Field Managers, partners, and stakeholders to ensure better coordination by attending working group meetings.
• Keep track of technical, operational, HR, financial, and grant questions with partners, facilitating support from relevant departments throughout the programme cycle.
• Conduct verification visits to partners and assess their institutional capacity to identify strengths, weaknesses, opportu-nities, and threats.
• Support partners in grants management, ensuring compliance with accountability, reporting, and MEAL requirements, providing ongoing coaching and monitoring.
• Contribute to strategic discussions and the development of the partnership approach/strategy, ensuring it remains flexi-ble to the needs of Poland and aligns with ethical and responsible partnership commitments.
• Ensure that partnership activities are implemented according to best practices and organizational policies and process-es.
• Support the development of joint program strategies and approaches with partners and staff to enhance the effective-ness of our work.
• Be willing and able to dramatically change work practices and hours and work with incoming surge teams in the event of a crisis or emergency.
• Perform any other tasks assigned by the line manager.

QUALIFICATIONS:

• Postgraduate or Master's degree in a relevant field.
• Minimum 5 years of work experience in the humanitarian sector/with NGOs.
• Good skills and experience in all aspects of programme cycle management - design and development, implementation, monitoring, and evaluation.
• Experience in organizational capacity development, training, mentoring, and coaching.
• Excellent training, facilitation, and capacity-building skills.
• Strong analytical and conceptual skills and the ability to think and plan strategically
• An excellent team player with good skills in teamwork and a consultative approach to decision-making
• Excellent communication skills, both oral and written, including a good track record of report writing
• Excellent written and spoken English. Knowledge of Polish will considered an advantage.
• Commitment to the values, mission, and principles of the organization
• Proven experience in field-level representation with key stakeholders and coordination with other NGOs.

The updated CVs should be submitted to https://drs-jobs.developmentaid.org/jobs/7731/partnerships-manager. Due to the high number of applications received via the DevelopmentAid website, we can reply to shortlisted candidates only. Please note that the above requirements can be modified during the recruitment process according to client's procedures.